Haryana E-tender System, Useful Information

haryana e-tender

How to Apply for a Haryana E-tender?

  1. Bidders must complete an online enrollment process on this portal by selecting the option Click Here to Enroll from the home page’s navigation bar.
  2. Then, after login into the portal using the e-token, the Digital Signature enrollment process must be completed with the token. E-tokens can be received through authorized Certifying Authorities such as eMudhraCA/GNFC/IDRBT/MtnlTrustline/SafeScrpt/TCS, or they can be generated by a third-party application.
  3. The bidder then logs into the portal using the user id and password that were created during the enrolment process.
  4. The e-token that has been registered shall only be used by the bidder and should not be used for any other purpose by anyone else.
  5. Once a DSC has been assigned to a certain account, it cannot be assigned to another account. It can only be deactivated, not activated.

Documents Required for Applying for a Haryana E-tender

  1. Bidders can upload documents such as certificates, purchase order details, and other supporting documentation well in advance of the bid submission deadline by using the My Documents feature.
  2. These documents can then be selected in accordance with the tender requirements and attached to the bid documents during the bid submission process. This will result in a reduction in the number of bid papers uploaded.
  3. After downloading / obtaining the tender schedules, the bidder should carefully review them before submitting the necessary papers in accordance with the tender document; otherwise, the bid will be rejected by the tendering authority.
  4. The BOQ template must not be edited or altered by the bidder, and it must be submitted after the bidder has completed all of the required fields; otherwise, the bidder risks being denied for that particular tender. Only the Bidder Name and Values are permitted to be entered by bidders.
  5. If any clarifications are required, they can be received either online through the eProcurement Portal or by contacting the tender document’s contact information. Before submitting bids online, bidders should take into consideration the corrigendum that has been published.
  6. The bidder should prepare the bid materials that will be provided as specified in the tender schedule in advance, and they should be in the following formats: PDF, XLS, RAR, and DWF. If there are many documents, they can be grouped together for ease of use.

Additional Terms and Conditions

  1. The bidder is responsible for making the necessary arrangements for the EMD as described in the tender. The original shall be mailed, couriered, or personally handed to the Tender Inviting Authority within the tender’s bid submission period’s time and date constraints.
  2. The bidder has read the terms and conditions and has agreed to them in order to advance to the next step of submitting bids.
  3. To avoid any delays or problems during the bid submission process, the bidder must submit the tender document(s) electronically well in advance of the required time frame.
  4. There is no restriction on the size of the file that may be uploaded to the server. The upload, on the other hand, is determined by the amount of memory accessible on the client system as well as the amount of network bandwidth available on the client side at the time of the upload.
  5. We recommend that bidders scan documents at a resolution of 75-100 DPI in order to retain clarity while also reducing file size to a manageable level (see below). This will aid in the speedy uploading of files, even at extremely low internet connections.

Steps to Freeze the Bid and Apply

  1. We must emphasize that the bidder must press the Freeze Bid Button in order to ensure that the Bid Submission Process is successfully completed. Offers that are not frozen are regarded as incomplete or invalid and are not taken into consideration for the purpose of evaluating the bidders.
  2. In the event of offline payments, the information of the Earnest Money Deposit (EMD) document must match the scanned copies provided while bidding online.
  3. The Tender Inviting Authority (TIA) will not be accountable for any delays or problems that bidders may encounter when submitting their bids online due to local issues.
  4. The bidder may only submit the bid materials electronically, using this site, and not by any other means. This system will not be able to handle documents that were created offline.
  5. When the bid is frozen, the eProcurement system will display a successful bid updating message after uploading all of the bid papers that have been provided, followed by a bid summary that includes the bid number, date and time of submission of the bid, as well as all other pertinent information.
  6. The papers provided by the bidders will be digitally signed using the bidder’s e-token before being submitted to the bidders for consideration.

What to do After Submitting the Bid?

  1. Following the submission of the bid, the bid summary must be printed and retained as an acknowledgement of the submission of the bid as a sign of the submission of the bid. It will serve as evidence of bid submission for a tender that has been floated, and it will also serve as an access point for those who wish to participate in the bid opening event.
  2. A successful bid submission from the system indicates that the offers uploaded by the bidder have been received and saved in the system, according to the system. The accuracy of the system is not guaranteed by the system.
  3. The bidder should ensure that the bid papers supplied are virus-free, and if the bid documents cannot be viewed during the tender opening process owing to a virus, the bid is likely to be rejected by the tendering authority.
  4. The time shown at the top of the tender Portal by the server clock is valid for all operations inside the e-Procurement portal, such as requesting bid submission, bid opening, and so on. The time shown on this website is in accordance with Indian Standard Time (IST), which is GMT+5:30. During the bid submission process, bidders should adhere to this deadline.

Data Security of Bidders

All of the information provided by the bidders would be encrypted at the client end, and the programme would employ PKI encryption techniques to protect the confidentiality of the information provided.

Unauthorized people will not be able to access the information submitted during the bid submission process, and no one will be able to read the information entered until the time of the bid opening. In general, the bid materials submitted are only viewable when the tender is opened by the authorized individual.

Because the data is communicated through a protected Socket Layer (SSL) using 256-bit encryption technology during the transmission of the bid document, the secrecy of the bids is preserved. During the transmission of the bid document, it is also possible to encrypt sensitive fields in the data.

Bidders are encouraged to submit their bids to the TIA using the online eProcurement system as soon as possible once the bid submission deadline and time has passed (as per Server System Clock).

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